Medical Office Administrative Coordinator
Job Number: NR76728591
Job Description
Medical Office Administrative Coordinator
(On-site, Washington, PA 15301)
- Job Type: Full-Time, Direct-Hire (Permanent placement on company payroll with full benefits; not a temporary job)
- Location: Washington, PA 15301
- Schedule: Full-Time, Day Shift (Monday – Friday, staggered schedules between 8:00 AM – 4:30 PM and 9:00 AM – 5:30 PM; no weekends or holidays required)
- New Hire Starting Base Pay: $19.80 – $22.45 per hour (Starting salary placement is determined by direct administrative support, medical office, or billing/insurance experience.)
- Future Earning Potential: Position salary range progresses up to $30.40 per hour over time through performance, tenure, and administrative career ladder advancement.
Mandatory Qualifications
- Education: High school diploma or GED equivalent required.
- Experience & Skills: Minimum of three (3) years of administrative support experience required. Working knowledge of general business operations, basic accounting principles, and data analysis skills.
- Systems Knowledge: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access), electronic mail, and calendar management.
- Customer Service & Communication: Strong interpersonal and reasoning skills to route incoming calls, coordinate with multidisciplinary care teams, interact with visitors, and draft professional correspondence.
How You'll Make an Impact
- Insurance & Financial Navigation: Complete insurance authorization requests for patient evaluations and ongoing physical therapy visits; collect, record, and secure point-of-service patient copayments.
- Executive & Calendar Operations: Proactively manage supervisory calendars, schedule meetings, coordinate venue and catering logistics, and support administrative workflow continuity.
- Departmental & Data Support: Assist with content creation and editing for department presentations; collect data and compile operational records for therapy management.
- Practice & Clerical Management: Triage incoming calls, compose general correspondence across clinical departments, maintain organized office files, order supplies, and oversee general equipment maintenance.
What We Offer
- Education & Career Growth: Tuition assistance programs, professional development resources, and structured administrative career ladder advancement.
- Health & Well-Being: Comprehensive medical, dental, and vision coverage options, plus wellness support.
- Dual-Tier Retirement Program: Generous combined retirement package with employer matching funds and company-paid retirement contributions up to 8% based on your plan elections.
- Work-Life Balance & Time Off: Paid holidays, generous annual paid time off (PTO), paid parental leave, and additional lifestyle support perks.
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Join our team and explore exciting job opportunities in and around Washington, Pennsylvania! Located in the heart of beautiful Washington County, just 30 miles southwest of Pittsburgh, this area offers a perfect blend of small-town charm and big-city amenities. From the historic architecture of the Pennsylvania Trolley Museum to the delicious local cuisine found on Main Street, Washington, PA has something for everyone. With easy access to the Meadows Racetrack and Casino, the lush Mingo Creek County Park, and the vibrant cultural scene at the Washington Symphony Orchestra, there's no shortage of entertainment and growth opportunities here. Discover your next career move in this dynamic region and experience the unique allure of Washington, Pennsylvania!