Administrative Coordinator
Job Number: NR645936318
Pay Rate: $19.67-23 / hour
Job Description
Administrative Coordinator
Location: On-Site | Monroeville, PA 15146
Schedule: Full-Time, Daylight Shift
Starting Pay: Up to $23.00/hour (Based on experience)
After Hire Earning Potential: Performance-based increases up to $32.00/hour
Why Join Us?
This is a Direct-Hire, Permanent Position with one of the region’s most respected and globally recognized healthcare leaders. From Day 1, you are a full-fledged employee with access to:
- Comprehensive Benefits: Robust health coverage, dental, and vision.
- Future Security: Competitive retirement plans and long-term stability.
- Professional Growth: Structured pathways for advancement and tuition reimbursement to help you reach your career goals.
Job Summary
We are seeking a high-level Administrative Coordinator to serve as the primary strategic support for the Facility Director and supervisory team. This role requires exceptional discretion, independent judgment, and the ability to oversee front-office operations. You will ensure the seamless delivery of advanced secretarial and administrative functions while supervising a team of clerical support staff within a fast-paced rehabilitation environment.
Key Responsibilities
Executive Support & Confidential Operations
- Leadership Liaison: Serve as the direct administrative partner to the Facility Director; manage complex calendars, schedule high-level meetings, and handle sensitive correspondence with a high degree of confidentiality.
- Personnel Management: Supervise clerical support staff, including reception, transcription, and billing. Assist in performance evaluations, track compliance testing, and manage the onboarding/interview process for new hires.
- Workflow Optimization: Implement office procedures and quality control mechanisms to ensure all departmental work meets strict deadlines and accuracy standards.
Fiscal & Revenue Cycle Coordination
- Financial Oversight: Assist with Medicare and non-Medicare billing and collections. Manage point-of-service payments, enter adjustments, and ensure secure bank deposits.
- Reporting & Analytics: Tabulate and present statistical data, including year-end statistics, missing charge reports, and Work Partners data for senior management.
- Resource Management: Direct all purchasing and inventory functions following organizational guidelines; manage mileage and expense reimbursement requests.
Clinical & Patient Coordination
- Patient Flow Management: Oversee patient registration, insurance verification, and authorization processes. Ensure the front office provides a "patient-first" experience from arrival to treatment area escort.
- Records & Documentation: Maintain the integrity of patient charts and electronic health records (EHR). Execute Notary Public duties as required.
- Payroll & Benefits Support: Serve as the backup timekeeper for facility payroll; track PTO requests and ensure adequate office coverage during staff absences.
Required Qualifications
- Education: Bachelor’s degree in Healthcare Administration, Business, or a related fiscal field. Equivalent years of high-level experience will be considered.
- Experience: 3–5 years in an administrative management or fiscal setting.
- Technical Skills: Epic experience is strongly preferred. Advanced competency in PC applications and health record systems is required.
- Specialized Knowledge: Deep understanding of insurance verification, medical terminology, and authorization processes.
- Certification: Must hold (or be willing to obtain) Notary Public commission.
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Monroeville, PA
Ready to take the next step in your career? Explore job opportunities in the vibrant Monroeville, Pennsylvania area! Nestled in Allegheny County just east of Pittsburgh, Monroeville offers a perfect fusion of city amenities and small-town charm. With easy access to renowned landmarks like the Monroeville Mall and soaring cultural experiences at venues like the Carnegie Museum of Art, this region boasts a rich tapestry of art and entertainment. Indulge in delectable local cuisine from eateries like DeNunzio's Italian Chophouse or catch a show at the beautifully historic Monroeville Convention Center. Home to the AHL's Wilkes-Barre/Scranton Penguins, this area is a haven for sports enthusiasts. Don't forget to unwind in the lush landscapes of Monroeville Community Park or take a hike in Boyce Park for some outdoor adventures. Embrace new career opportunities in this charming locale and discover the endless possibilities for personal and professional growth. Start your search now!